Privacy Policy

Japan Academy of Nursing Science Member Personal Information Protection Policy

Compliance with applicable laws and regulations
The Japanese Society of Nursing Science (hereafter referred to as "the Society") is committed to the development of nursing science, to the exchange of knowledge widely, and to contributing to the health and welfare of people, and considers the proper handling of personal information to be an important responsibility. Therefore, we recognize the importance of handling personal information handled not only by members and staff of the Society, but also by all Society activities such as article submissions (Japanese and English journals), scientific meetings, and seminars, and we will handle such information appropriately in compliance with laws and other regulations regarding the protection of personal information.

2. acquisition of personal information
The Society collects personal information only to the extent necessary to provide and improve services in accordance with its business objectives. When collecting personal information, the purpose of use shall be clearly stated and the information shall be collected in principle.

3. use of personal information
Personal information collected by the Society will be used only to the extent necessary to achieve the purpose for which it is collected. The purposes of use of personal information handled by the Society shall be as follows (including outsourcing)

(1) Personal information of members

• Provide information on events, conferences, etc., and manage various notifications and membership fees
• Conduct questionnaire, collect opinions, and request committee members
• Election-related (delegates and officers)
• Payment of expenses related to attendance at general meetings of members, board meetings, committee meetings, etc. (including bank transfers)
• Inquiry response
• Operations related to each of the above

(2) Personal information of donors

• Duties related to communication, coordination, payment management, and issuance of receipts

(3) Personal information of contributors of articles to academic journals (Japanese and English) (including publication in academic journals)

• Confirmation of Contributor's Membership
• Communication of requests for peer review, results of adoption, results of peer review, requests for revisions, etc.
• Publication in academic journals
• Inquiry response
• Operations related to each of the above

(4) Personal information related to the organization of academic conferences

• Registration (including reception) and registration fee management
• Contact, coordination, and payment of honoraria (including bank transfers) to lecturers, panelists, etc.
• Chairperson, Request for Peer Review
• Confirmation of membership and notification of acceptance or rejection of presentations and requests for revisions, etc.
• Schedule announcement on the day of presentation
• Contacting applicants for various events (acceptance or rejection of applications, information about the event, etc.)
• Preparation and mailing of program and lecture books
• Publicity and public relations (press release management, media coverage, etc.)
• Inquiry response
• Operations related to each of the above

(5) Personal information related to the organization of seminars

• Management of registration (on-site and web) and participation fees
• Contact and coordination with lecturers, panelists, etc. (including preparation of handouts), payment of honoraria (including bank transfers)
• Sending Texts
• Inquiry response
• Operations related to each of the above

(6) Personal information concerning various business partners

• Request for proposal and quotation
• Business requests, outsourcing, and payments (including transfers)
• Operations related to each of the above

(7) Personal information of employees

• Calculation and payment of salaries (including bank transfers)
• Safety, health and human resources management
• Operations related to each of the above

4. security control measures for personal information
The society will strive to properly manage the collected personal data so that it will not be leaked to outside parties, destroyed, tampered with, or lost. In addition, when personal data is outsourced, the society will properly manage and supervise the outsourcing, such as by concluding a nondisclosure agreement, to ensure proper management. In the event of a mishap, corrective measures will be promptly taken. However, personal information disclosed by the provider itself or already publicly available is not subject to management by the Society.

Administrator Contact Information
Diamant Building 6F, 1-5-14 Kandasudacho, Chiyoda-ku, Tokyo 101-0041 Japan Society of Nursing Science
　Tel: 03-3525-8428
　Fax:03-3525-8429
　E-mail:office@jans.or.jp

5. retention of personal information
JGASC will retain personal data for the period necessary to achieve each of the purposes of use stipulated in 3. When it is no longer necessary to retain personal data in light of each purpose of use, such personal data shall be deleted.

6. consent or withdrawal of consent to the provider's privacy policy
(1)By indicating their consent to this Privacy Policy, providers agree to be bound by the terms of this Privacy Policy.
　　 I agree to process my personal data accordingly.
(2)If the provider is under 16 years of age, the prior consent of the parent or guardian of the provider of personal information is required.
(3)The provider may withdraw the consent set forth in the preceding two paragraphs at any time.

7. provider's rights
Providers may exercise their rights under the GDPR by making a request in writing or by email as set forth below. For further information regarding the request, please contact the 4. Management of Personal Information, please contact the "Administrator's Contact" provided in 4. The Society will confirm that the relevant requestor is the provider and respond to the request in accordance with the provisions of the law.
(1) Access rights
　　The provider's own personal data processed by the Society, the purpose of such processing, the recipients of such information, and the personal data involved
　　Provide detailed information on the availability of automated decisions and data portability
(2) Right of correction
　　Correction of inaccurate statements, etc., regarding the provider's own personal data
(3) Right of deletion
　　In cases where the processing of the provider's own personal data is no longer necessary in relation to the purpose of use, etc., the provider's own personal
　　Deletion of the donor's own personal data in cases where continued processing of the data is inappropriate.
(4) Right to restrict processing
　　Restrictions on the processing of personal data in cases where the provider disputes the accuracy of the provider's own personal data, etc.
(5) Data portability rights
　　Providing the provider's own personal data to the provider himself/herself and, where technically feasible, to third parties
　　Transferring the provider's own personal data
(6) Right to file an objection
　　Profiling, including profiling for reasons of public interest or necessity for the purposes of the Society's legitimate interests
　　Objections to the processing of personal data (in this case, except for compelling legitimate reasons, such as the performance of a contract)
　　Processing of personal data will be stopped).

However, the Society may not be able to provide services that were previously available as a result of responses based on the requests in (2) through (6) above.

8. provision of personal data to third parties and transfer to third countries
(1)Personal data collected by the Society from providers will not be provided to third parties except in the following cases
　　(1) In accordance with legal regulations
　　(2) When there is the consent of the provider
(2)The Society shall store all personal data obtained from providers in Japan and shall not transfer it to a third country.

9. about cookies
A cookie is a mechanism to identify a visitor by sending a small data file from a website server to the visitor's hard disk or memory when the visitor visits the website. Cookies are recorded on the computer used by the visitor when he or she visits the website of the Society, but the recorded information does not contain any personal information that identifies the visitor. Cookies are used to provide information in accordance with the visitor's preferences and do not infringe on privacy. You can disable the acceptance of cookies by setting your browser. However, please note that if you disable the acceptance of cookies, you may not be able to use some of the services and functions of the JSME website (we cannot respond to inquiries about how to set cookies). Please refer to the "Help" menu of your browser.)

10. personal information on linked sites
The Society's website contains links to other websites in order to provide useful information and services to our members. The Society assumes no responsibility for the security of personal information on the linked sites. Please use these websites at your own discretion.

11. changes to privacy policy
The Society may change its Privacy Policy by a resolution of the Board of Directors due to changes in laws and regulations or for other reasons. The revised privacy policy will be posted on the Society's website.

February 2020

General Data Protection Regulation (GDPR) adopted by EU member countries fortifies data privacy rights, and gives rights, and gives individuals control over when and how personal information is gathered and used. GDPR mandates went into effect May 25, 2018.